Office Coordinator Land Use Services

Job Summary

The Office Coordinator plays a vital role in coordinating the daily operations of the Land Use Services Department and supporting the departmental and county-wide operational goals. This position is responsible for coordinating workflow across the department, ensuring efficient scheduling, and maintaining organized systems for tracking project timelines and staff assignments. The Office Coordinator also compiles and generates performance reports, monitors task completion, and assists with internal communication to ensure alignment with departmental goals. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

Essential Duties & Responsibilities

1. Coordinates day-to-day administrative and operational activities to support departmental efficiency.
2. Maintains and updates staff schedules, calendars, and project timelines.
3. Tracks work assignments and monitors progress to ensure timely completion.
4. Prepares and distributes regular reports on departmental performance metrics.
5. Serves as a liaison between staff to facilitate communication and workflow.
6. Assists with document management, meeting preparation, and other administrative tasks as needed.
7. Assists with the annual department budget, including tracking expenditures and revenues.
8. Identifies opportunities for process improvement and increased efficiency by assessing current systems and documenting recommendations.
9. Facilitates cross-functional collaboration and maintains relationships with internal departments, vendors, and external agencies.

Key Competencies & Skills

• Organizational & Administrative Skills:  Ability to coordinate and streamline daily operations across multiple staff and projects. Maintains accurate records, files, and documentation in compliance with departmental standards.
• Communication & Interpersonal Skills: Clear, professional, and effective written and verbal communication with internal staff, leadership, and external stakeholders. Works well with cross-functional teams and supports a cooperative work environment.
• Analytical & Reporting Skills: Gathers, analyzes, and reports on performance metrics and project progress. Ensures accuracy in data entry, reporting, and documentation.
• Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, Outlook), scheduling tools, and reporting platforms.
• Problem Solving & Initiative: Anticipates needs and takes initiative to resolve issues before they escalate. Comfortable managing shifting priorities in a fast-paced, deadline-driven environment.

Required Education & Experience

• Associate’s degree in Business Administration, Public Administration, Office Management, or a related field.
• At least 2 years of progressive experience in administrative, office coordination, or executive assistant role.
• Valid driver’s license.

Preferred Education & Experience

• Bachelor’s degree in Business, Accounting, or related field.
• Experience managing public sector or technology projects.
• Experience in a government, planning, zoning, or land use services environment is highly desirable.
• Familiarity with project tracking, scheduling systems, and performance reporting tools is a plus.
• Experience working with permitting or land management software (e.g., Municity, GIS platforms) is beneficial

Physical & Work Environment Requirements

Work is primarily performed in an office environment with frequent use of computers and telephones. Approximately 75% of work is stationary, with some movement required to retrieve files or attend meetings. Visual, auditory, and verbal communication skills are frequently exercised. Occasional lifting or moving of paper, equipment, or supplies up to 10 pounds may be required. Position does not involve exposure to adverse conditions.

Emergency Response Statement

In an effort to provide for continuity of County government and to cope with the problems of the emergency, you may be required to work during a proclaimed state of emergency, consistent with Sec. 323.14, Wis. Stats. and County emergency management plans and programs.

Equal Opportunity Statement

Door County is an equal opportunity employer. We welcome and encourage applications from all qualified individuals, regardless of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status.

Disclaimer

The above is intended to describe the general content of the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. They may be subject to change at any time due to reasonable accommodation or other reasons.