Event Support Staff Job Description

Position Overview

The Event Support Staff member plays a critical role in ensuring smooth operations before, during, and after events. This position supports the event owner, managers, and culinary team through a blend of administrative, logistical, and hands-on responsibilities. The ideal candidate is organized, reliable, detail-oriented, and comfortable working in a fast-paced hospitality environment.

Hours: Approximately 20 hours per week
Compensation: $18–$22 per hour, depending on experience

Core Responsibilities

Event Operations & Logistics

• Drive to events, allowing the owner to ride along while working.

• Pick up employees who do not have transportation to event locations.

• Assist with transporting supplies, equipment, and materials as needed.

• Oversee cleanup duties the day after each event.

• Maintain clean equipment and organize all items following cleanup day.

Administrative & Documentation Duties

• Create professional documents for events, including schedules, checklists, and reference sheets.

• Maintain employee schedules and update shift assignments.

• Organize clipboards and materials for event managers.

• Create nametags for employees working each event.

• Create labels for food products according to event and kitchen standards.

Supply Runs & Errands

• Drive to Green Bay weekly to pick up supplies from Costco and Woodman’s.

• Assist with additional errands as assigned.

Bookkeeping & Payroll Support

• Perform light bookkeeping duties.

• Import receipts into QuickBooks for accurate financial tracking.

• Assist with payroll by gathering necessary information.

• Work with spreadsheets to compute gratuities for each employee based on hours worked.

Laundry & Post-Event Duties

• Complete laundry after each event, ensuring linens and uniforms are cleaned and ready for future use.

Skills & Qualifications

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and deadlines.

• Comfortable driving regularly, including to Green Bay.

• Basic proficiency with spreadsheets and bookkeeping software (QuickBooks preferred).

• Professional communication and reliability.

• Ability to lift and transport supplies as needed.

Work Environment

This role supports a busy event-based business and requires flexibility, professionalism, and a positive attitude. The Event Support Staff member is essential to maintaining smooth operations and ensuring high-quality experiences for clients and team members.

Compensation

$18–$22 per hour, based on experience and skill level.

Reporting Structure

This position reports directly to the event owner and works closely with event managers and kitchen staff.