About Us
Quantum Technologies is a full-service Managed Services Provider (MSP) headquartered in Sturgeon Bay, WI. We empower businesses across Northeast Wisconsin with proactive IT management, strategic consulting, and personalized technology solutions. Our mission is simple: to make technology work for people and help businesses grow through innovation and partnership.
Position Overview
We’re seeking a highly organized, tech-savvy Executive Assistant to support our CEO in day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in keeping complex schedules and projects running smoothly.
As the Executive Assistant, you’ll play a critical role in enabling the CEO to focus on growth, strategy, and high-level decision-making—by handling administrative, operational, and communication tasks with professionalism and precision.
Key Responsibilities
• Manage the CEO’s calendar, appointments, and meeting logistics.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, proofread, and manage emails, documents, and presentations on behalf of the CEO.
• Organize, track, and prioritize tasks, projects, and follow-ups to ensure deadlines are met.
• Handle travel planning, expense reporting, and logistics for meetings, events, and conferences.
• Assist with research, data entry, and coordination of reports or proposals.
• Support company initiatives by helping with marketing coordination, client communications, and vendor relationships as needed.
• Maintain a high level of confidentiality and discretion in handling sensitive information.
Qualifications
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and general comfort with technology tools like Slack, Zoom, and CRM systems.
• Ability to multitask, prioritize, and anticipate needs in a dynamic work environment.
• Professional demeanor with a proactive, can-do attitude.
• Experience in the IT, MSP, or technology sector is a plus.
What We Offer
• Competitive salary based on experience.
• Flexible work environment with opportunities for growth.
• Supportive, community-oriented culture that values innovation and collaboration.
• A chance to be directly involved in helping shape the future of Quantum Technologies.
Compensation & Benefits
• Hourly wage: $20–$25/hr, based on experience and certifications
• Full-time: 40+ hours/week with potential for overtime
• Comprehensive benefits package, including:
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with employer match
• Paid training and certification support
• Tool and uniform allowance